Accounts Payable Specialist - PO (Remote or Onsite)

Job Description

Number of needs: Three (3)

Remote/onsite:  Remote  or onsite-   determined during interview process. Must be local to Nashville.

(physical location)

Nashville CSC

245B Great Circle Rd     Nashville 

Shift(s) required: Days  Mon – Fri    7a -3:30p or 8a – 4:30p   8 hour day with required 30 minute meal break

This is NOT a temp to perm position.  This position will end. 

Further Notes from Client regarding position:

We provide:

Computer Monitors

PC brick with power cord

Camera

Headset

Mouse/keyboard

 What employee provides:

Dedicated work space

High Speed Internet connection (we do test the speed)

Expectations of Employee:

Log in and out at times designated by Manager

Must have childcare provider, if employee has small children

Must have adultcare provider, if elderly parents reside with employee

No overtime unless permitted by Manager

No working nights, weekends or holidays

Position Summary

The Accounts Payable Specialist – PO reviews, validates, and processes all purchase order invoices for payment

according to the department’s policies and procedures. The Accounts Payable Specialist - PO is responsible for the

timely resolution of all invoice discrepancies, ensuring the facilities remain in good standing with the vendor community,

and ensuring that all accruals are recorded in an accurate and timely manner.

 

Major Responsibilities:

  Compile and review accounts payable documents and prepare document batches for processing

  Process invoices in a timely manner;  investigate and resolve any identified discrepancies

  Record appropriate vendor, expense account number, and tax information when processing payments

  Match supplier credit memos with hospital debit memos and process them in a timely manner; investigate and

resolve any identified discrepancies

  Respond to employee and vendor inquires in a professional, courteous, and timely manner

  Respond to Customer Service Logs in a professional, courteous, and timely manner

  Prepare accounts payable reports and maintain accounts payable records according to department policies and

procedures

  Review and correct Outstanding Payments report weekly to ensure the accuracy of the accruals

  Review and correct Suspended Voucher report weekly to ensure that all discrepancies are resolved

  Works statements monthly for Key Vendors as identified by the AP Manager

  Review and correct Outstanding Credit report weekly to obtain credits or refunds from the vendor

  Maintain effective communication with customers, co-workers, vendors, and the management team

  Demonstrate effective problem solving skills

  Demonstrate comprehensive job knowledge

 

Other

  Performs other duties as assigned.

  Practices and adheres to the “Code of Conduct” and “Mission and Value Statement.”

 

 

Education & Experience: (Required for new hires as of 6/01/2018)

High School Diploma or GED Required

Three years previous accounts payable or related experience Required

Or equivalent combination of education and/or experience

 

Licenses, Certifications, & Training:

N/A Choose an item.

 

 

Knowledge, Skills, Abilities, Behaviors:

  Adaptability – Maintaining effectiveness when experiencing major changes in work

responsibilities or environment; adjusting effectively to work within new work structures,

processes, requirements, or cultures.

Required

 

  Building Strategic Work Relationships – Developing and using collaborative relationships to

facilitate the accomplishment of work goals.

Required

  Contributing to Team Success – Actively participating as a member of a team to move the

team toward the completion of goals.   

Required

  Customer Focus – Ensuring that the customer perspective is a driving force behinds business

decisions and activities; crafting and implementing service practices that meet customers’ and

own organization’s needs.

Required

  Technical / Professional Knowledge and Skills – Having achieved a satisfactory level of

technical and professional skill or knowledge in position-related areas; keeping up with current

developments and trends in areas of expertise.

Required

  Work Standards – Setting high standards of performance for self and others; assuming

responsibility and accountability for successfully completing assignments or tasks; self-imposing

standards of excellence rather than having standards imposed.

Required

  Add additional competencies here. Required

Health Requirements:   None – will not be in a facility