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Sr. Administrative Assistant (Onsite)

United Healthcare Staffing New Mexico, US (Onsite) Full-Time

Job Description

Remote/onsite:  On-Site

 On-Site Location Address: 2000 Health Park Dr, Brentwood, TN 37027

Shift (days and hours; please include if there are weekend hours): Mon – Fri, 40 hours per week.  Shift times have some flexibility.  No weekend Hours

What are the desired traits/experiences that the Manager would most like to see?

1.      Experience with coordinating travel for assigned leaders

2.      Experience with managing calendars for assigned leaders

3.      Experience with expense report processing in Concur

4.      Experience with Kronos is a plus

5.      Ability to multi-task

GENERAL SUMMARY OF DUTIES:

 

   Primarily supports multiple VP level leader in administrative aspects

SUPERVISOR: Varies by department

DUTIES INCLUDE BUT NOT LIMITED TO:

  • Coordinates necessary travel arrangements and processes travel expense reports via Concur and

    prepares reimbursement reports as requested.

  • Assists others with scheduling and travel, as requested.

  • Schedules meetings (internal/external to the organization) conference calls, teleconferences and

    web seminars as requested.

  • Maintains Outlook calendars and email as assigned.

  • Prepares reports for company activities as required.

  • Performs a wide variety of duties such as, composing correspondence, preparation of forms, charts,

    schedules, and presentation materials as needed.

  • Establishes and maintains confidential and operational files for the Executive Team and maintains

    confidential and operational files as requested.

  • Maintains a master list of current personnel supporting division operations as assigned by division

    executives.

  • Communicates changes to corporate personnel responsible for managing these lists.

  • Coordinates and schedules activities for outside Board affiliations.

  • Maintains the Division policy & procedure manuals.

  • Answers phones and screens phone calls, assists and directs callers and takes messages.

  • Maintains schedule of use of conference rooms.

  • Sorts and distributes mail and other deliveries.

  • Prepares packages for overnight delivery.

  • Orders supplies as requested.

  • Flexible in supporting any office projects needing extra attention due to specific deadlines.

  • Assists other administrative support staff in projects and cross-coverage if needed.

  • Practice and adhere to the HCA Code of Conduct and HCA Mission, and values.

     

    Last Update: January 2024  

    EDUCATION:

  • High School Graduate/Equivalent required

    EXPERIENCE:

  • 2+ years of secretarial experience required, healthcare experience preferred

    CERTIFICATION/LICENSE:

  • Licensed Notary preferred

     

    PHYSICAL DEMANDS, WORKING CONDITIONS, HAZARDS, ESSENTIAL FUNCTIONS:

    Manual Dexterity Exposure to toxic/caustic/chemicals, detergents

    Full range of body motion to

    maneuver weight of patients

    Exposure to extreme conditions (hot/cold)

    Standing, walking Exposure to dust/fumes

    Reach above shoulder      Exposure to x-ray, electromagnetic energy

    Repetitive arm/hand movements Exposure to high pitched noises

    Color Vision      Exposure to communicable diseases

    Sight Acuity – far, near, depth

    perception

         Exposure to blood borne pathogens

    Push/pull weight of up to 5-10 lbs. Ability to work under stress, or in emergency

    situations

    Carry up to 5-10 lbs. Other:   

    Lift up to 5-10 lbs.  

    Sitting for long periods of time  

    Reaching, bending, stooping, kneeling,

    crawling

     

    Hear alarms/telephone/tape recorder  

    Sense of smell/taste  

     

    KNOWLEDGE, SKILLS AND ABILITIES:

  • Knowledge of organization policies, procedures, systems.

  • Knowledge of office management practices.

  • Knowledge of secretarial procedures.

  • Knowledge of grammar, spelling, and punctuation to type from draft copy.

  • Knowledge of basic arithmetic to make calculations, balance and reconcile figures, and make

    changes accurately.

  • Skill in computer applications.

  • Skill in verbal and written communication.

  • Skill in gathering and reporting information.

  • Ability to work effectively with leaders, staff, patients, external agencies.

    Please List Health Requirements: Proof of flu vaccine, otherwise a mask must be worn

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    Job Snapshot

    Employee Type

    Full-Time

    Location

    New Mexico, US (Onsite)

    Job Type

    Admin - Clerical

    Experience

    Not Specified

    Date Posted

    03/11/2025

    Apply to this job.

    Think you're the perfect candidate?
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