Executive Admin Assistant (Onsite)

Job Description

Number of Needs:

Location Address: 7101 Jahnke Road Richmond VA

Shift: 8:00 am – 5:00 pm  (some days arrive earlier but may leave earlier)

What are the desired traits/experiences that the Manager would most like to see?

1. Professionalism commensurate with hospital administration

2. Strong organizational skills: experience with outlook, calendar and meeting management, concur

3. Prior Admin Assistant Experience

JOB DESCRIPTION

SPECIFIC ELEMENTS AND ESSENTIAL FUNCTIONS*

* 1.Answers telephone in professional manner and routes calls as appropriate.

*2.Handles complaints in a courteous and professional manner.

*3.Assumes responsibility for incoming mail opening and distribution.

*4.Attends and records departmental or medical staff meetings as assigned.

*5.Assumes responsibility for all correspondence for the Administrative Team.

*6.Maintains current and accurate filing system.

*7.Makes appointments and schedules individuals meetings as requested.

*8.Completes tasks assigned by immediate supervisors in a timely manner.

*9.Keeps an open line of communication with other Administrative Secretaries, Department Managers, Physicians, and Administrative Officers.

*10.Maintains strict confidentiality regarding Administrative activities, patients and employees according to policy and

procedures.

*11.Maintains and assist in managing Medical Directorship contracts and Physician Service Agreements (PSA) as assigned.

12.Anticipates needed tasks, assignments or work to be completed and initiates necessary work to complete such tasks without direct supervision or direction.

THOSE SPECIFIC FUNCTIONS WITH AN(*) ARE ESSENTIAL FUNCTIONS CONSIDERED NECESSARY TO ACCOMPLISH THIS JOB.

Position is required to have competence to assess, treat and/or care for the age groups indicated by check marks.

Legend:

Birth - 1 year = Neonatal/Infant 1 - 11 years = Child/Pediatric 12 - 17 years = Adolescent

18 - 64 years = Adult

65 years and over = Geriatric

N/A - No responsibility to assess, treat or care for patientsx

QUALIFICATIONS

EDUCATION:

Required: High school graduate

Preferred: Business school or college graduate

EXPERIENCE:

Required: Previous secretarial and/or administrative experience, or a suitable combination of training and experience. Advanced Microsoft Office skills required.

PHYSICAL REQUIREMENTS/HAZARDS

FREQUENCY[ NONE[ SOME

[FREQ

Q

Lifting > 50 poundsrrXrr

Carrying > 20 poundsX

Pushing > 50 poundsX

Pulling > 50 poundsX

Stooping, KneelingX

CrawlX

ClimbX

BalanceX

SOME = 1 - 4 times/dayFREQUENTLY = 20 - 40 times/dayVERY FREQUENTLY = 100 times/day

Physical Requirements

(Y) Manual Dexterity

Hazards

Mental/Emotional Requirements

(N) Exposure to toxic/caustic/chemical detergents (Y) Manage stress appropriately

(eye/hand coordination)

(N) Perform Shift Work

(N) Maneuver weight of patients

( Y) Hear alarm/phone/recording device ( N) Walk 6 hours per day

( Y) Reach above shoulder

( Y) Repetitive wrist movements ( F) Finger dexterity

( N) On-Call Work ( Y) Color Vision

( Y) Acuity - Far (Y ) Acuity - Near

(Y) Depth Perception

( Y) Communication - written/verbal

WORKING CONDITIONS

(N) Exposure to extreme temperatures, hot/cold

(N) Exposure to dust/fumes/helicopter

(N) Exposure to moving mechanical parts

(N) Exposure to potential electrical shock

(N) Exposure to s-ray/electromagnetic energy

(N) Exposure to high pitched noises

(N) Gaseous risk exposure

(N) Use of latex gloves

(Y) Handle multiple priorities

(Y) Make decisions under pressure

(Y) Work alone

(Y) Manage anger/fear/hostility/violence

(Y) Work in areas that are confined and/or crowded

Work Positions

Sitting60%

Standing 20%

Walking 20%

(X) Inside - Worker spends approximately 75% or more of time inside. Inside work has good ventilation and comfortable temperatures. ( ) Outside - Worker spends approximately 75% or more of time outside.

OCCUPATIONAL EXPOSURE TO BLOODBORNE PATHOGENS

() Category I - Employees whose duties include routine or reasonably anticipated tasks or procedures where there is actual or potential exposure to blood or other potentially infectious material.

(X) Category II - Employees whose duties do not include routine or reasonably anticipated tasks or procedures where there is actual or potential exposure to blood or other potentially infectious material.

N/A